Privacy Policy

People’s Palace Projects (PPP) is a charity registered in the UK and a company limited by guarantee. It is a charitable subsidiary of Queen Mary University of London.

This privacy policy explains how we use any personal information we collect about you and your organisation when you use this website and/or provide us with your information.

 

We are committed to protecting your privacy. We will only use the information that we collect about you lawfully (in accordance with the Data Protection Act 1998 and the General Data Protection Regulations).  We only use your information as set out below.

If after reading this page you have any queries about this website and your privacy, please contact our Data Protection Officer, Rosie Hunter, on rosie.hunter@peoplespalace.org.uk

 

Privacy Information

What information do we collect about you?
We collect information about you when you participate in a PPP project, apply for an opportunity with us such as jobs or residencies, buy/register for tickets for our events or register your details to receive our newsletters.

The legal basis we use for holding and processing this data is: Consent. In some cases data may be stored on a Legitimate Interest basis or Legal Obligation basis, but in this case we will not use it to send newsletters.  We hold Consent-based data for a maximum of three years.  We hold Legitimate Interest or Legal Obligation basis data for a maximum of 15 years, for the purposes of reporting to the Research Excellence Framework.

We store correspondence and contact details for staff at partner organisations or funders who have collaborated with us or corresponded with us.

The legal basis we use for holding and processing this data is: Legitimate interest. We hold this data for: up to 30 years, for archiving purposes and for reporting to the Research Excellence Framework. 

In order to comply with our legal obligations, we store personal information about visitors to the UK we have sponsored under our UKBA Sponsorship Licence; people who work for us, including records of right to work in the UK; Disclosure and Barring checks on workers – which may include some Criminal Offences data; and payment details for our suppliers.

The legal basis we use for holding and processing this data is: Legal obligation.  We hold this data for a maximum of 15 years.

We request and store equalities monitoring information on participants and workers as requested by funders including Arts Council England.  This data includes some special category data.

The legal basis we use for holding and processing this data is: Public task, because Arts Council England requests us to collect this data in order to establish their own performance against the Public Sector Equality Duty.  The data we hold is anonymised: each form we store has a key to enable us to identify whether we have already collected monitoring data on an individual who has worked for us several times or participated in several projects.  We hold this data for a maximum of 10 years.

We also collect information when you voluntarily complete surveys, participate in our research projects, provide feedback or request details about our services.

The legal basis we use for holding and processing this data is: Consent. We hold this data for a maximum of 15 years, for the purposes of reporting to the Research Excellence Framework. If consent is withdrawn, this data will be deleted.

Website usage information is collected using cookies.

The legal basis we use for holding and processing this data is: Consent. We hold this data for a maximum of three years.

Why do we collect this information about you and how will we use it?
We collect information about you to measure our performance against our equality and diversity policy; report data to funders; keep records of our projects; undertake research; and, if you agree, email you with news updates and information about other products, events, offers or services we think may be of interest to you.

We use your information collected from the website to personalise your repeat visits to our website.

As an international company, copies of our email/telephone contacts database are occasionally used by PPP staff working outside the EU.  We also use commercial third parties such as MailChimp which store information on servers based outside the EU but which meet the GDPR requirements because they carry Privacy Shield certification.

We take your privacy very seriously and we will not share your information for marketing purposes with third parties.

Newsletters and mailings

If you choose to sign up to our mailing list, we will use your personal information to keep you informed about events, news and offers that we think will be of interest to you. We send out information about our events, and opportunities such as callouts for project participants, jobs, volunteering or residency opportunities.  We occasionally produce Newsletters (no more than 4 per year); these may include news of opportunities or events offered by other similar organisations.

The type of information we will collect about you includes:

  • Your name
  • Your email address
  • Your country (this helps us to decide which events to inform you about; and also helps us to identify whether you are an EU data subject under the GDPR)

We track click-through links in emails sent as part of Newsletter subscription service to help us improve our communications strategies.

By disclosing your personal information to us using this website or our mailing list, you consent to the collection, storage and processing of your personal information by People’s Palace Projects in the manner set out in this Privacy Policy.

Unsubscribing and Suppression List

If you have consented to receive mailings and newsletters, you may opt out at a later date.

You have a right to stop us from contacting you, or to restrict the purposes for which we can process your data, at any time. If you no longer wish to be contacted, or wish to restrict the ways we process your data, please email contact@peoplespalace.org.uk and we will add you to our Suppression list or record your preferences.

Access to your information and correction (rectification)

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of the personal information we hold about you, please email or write to us at the following address:

People’s Palace Projects

c/o School of English and Drama

Queen Mary University of London

Mile End Road

London

E1 4NS

Email:rosie.hunter@peoplespalace.org.uk

We want to make sure that your personal information is accurate, up-to-date and complete. You may ask us to correct, complete, or remove information you think is inaccurate: or exercise your Right to Erasure by asking us to remove data from our records.

If we need to process your information for one of the following reasons, we may refuse your request to erase it:

  • to exercise the right of freedom of expression and information;
  • to comply with a legal obligation;
  • for the performance of a task carried out in the public interest or in the exercise of official authority;
  • for archiving purposes in the public interest, scientific research historical research or statistical purposes where erasure is likely to render impossible or seriously impair the achievement of that processing; or
  • for the establishment, exercise ordefenceof legal claims
  • if your request is clearly unfounded or excessive (including repetitive requests). In the case of repetitive requests, we may charge you a fee.

Cookies
We use web analytics technology to track the patterns of behaviour of visitors to our website. This includes using a “cookie” which is stored on your browser. Cookies are text files placed on your computer to collect standard internet log information and aggregate visitor behaviour information. We do not use this data to identify individual visitors and nor do we ever sell this information to third parties.

For further information visit www.aboutcookies.org or www.allaboutcookies.org.

You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases some of our website features may not function as a result.

Google Analytics

This website also uses Google Analytics, a web analytics service provided by Google, Inc. which uses cookies to help us analyse how this site is used. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

Other websites
Our website contains links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.

Changes to our privacy policy
We keep our privacy policy under regular review and we will place any updates on this web page. This privacy policy was last updated on 8th May 2018.

How to contact us
Please contact us if you have any questions about our privacy policy or information we hold about you.

By email: rosie.hunter@peoplespalace.org.uk
Or write to us at:

People’s Palace Projects

c/o School of English and Drama

Queen Mary University of London

Mile End Road

London

E1 4NS.